Secretary PA in Dubai - United Arab Emirates (UAE) Experience: 1 - 5 yrs. | Opening: 1 Education:Any Graduation Nationality: Filipino Industry Type:Industrial Products / Heavy Machinery Salary: AED 3,000 - 4,000 ($811 - $1,081) Gender: Female Functional Area:Secretary / Front Office / Personal Assistant (PA) Sep 25,2024 Apply Now Job Description Manage complex calendars, ensuring optimal scheduling for meetings and appointments while anticipating potential conflicts.Prepare and edit correspondence, reports, and presentations, maintaining a high level of professionalism and attention to detail.Act as the primary point of contact for internal and external stakeholders, representing the executive with poise and discretion.Conduct thorough research and data analysis to support decision-making processes, presenting findings in a clear and concise manner.Organize and coordinate travel arrangements, including itineraries, accommodations, and expense management for seamless experiences.Facilitate effective communication by taking minutes in meetings and ensuring follow-up on action items is executed timely.Maintain and update filing systems, both electronic and hard copy, ensuring confidentiality and easy retrieval of documents.Support project management activities by tracking deadlines, deliverables, and providing updates to relevant team members.Implement office procedures and systems to enhance efficiency, ensuring the workspace is organized and conducive to productivity.Assist in budgeting and financial tracking, preparing reports that provide insights into spending and resource allocation. Desired Candidate Profile Bachelor's degree in Business Administration or related field preferred, showcasing a solid academic foundation.Minimum of 3 years of experience as a Secretary or Personal Assistant in a fast-paced environment, demonstrating adaptability.Certification in Office Administration or Project Management is a plus, indicating commitment to professional development.Fluency in English is essential, with proficiency in an additional language enhancing communication capabilities.Advanced proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, for effective document preparation.Strong organizational skills and a keen eye for detail, ensuring that all tasks are executed with precision.Ability to handle confidential information with discretion, showcasing a high level of trustworthiness.Proactive mindset with strong problem-solving abilities, allowing for quick adjustments to changing priorities. Keyword: Executive Assistant,Office Manager,Personal Assistant,Administrative Assistant,Calendar Management,Travel Coordination,Stakeholder Communication Apply Now
