Secretary jobs in NAFFCO FZCO in Dubai - United Arab Emirates

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    Secretary in Dubai - United Arab Emirates

    Experience: 2 - 8 yrs. | Opening: 1
    Education:Any Graduation
    Nationality: Any Nationality
    Industry Type:Industrial Products / Heavy Machinery
    Salary: AED 3,000 - 3,500 ($811 - $946)
    Functional Area:Secretary / Front Office / Personal Assistant (PA) May 16,2024

    Job Description

    • Maintains agenda and assist in planning appointments, board meetings, conferences etc.
    • Organizing and scheduling appointments and meetings for executives.
    • Handling incoming calls and correspondence, and redirecting them when appropriate.
    • Maintaining office supplies and equipment, and coordinating repairs and maintenance.
    • Managing and updating filing systems, both physical and digital.
    • Preparing reports, presentations, and other documents as requested.
    • Assisting with travel arrangements and expense reports.
    • Managing calendars and coordinating schedules for executives.
    • Taking minutes during meetings and distributing them to attendees.
    • Screening and prioritizing incoming emails, mail, and other communications.
    • Providing administrative support to ensure efficient operation of the office.
    • Attend meetings and keep minutes
    • Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
    • Handle confidential documents ensuring they remain secure
    • Maintain electronic and paper records ensuring information is organized and easily accessible
    • Conduct research and prepare presentations or reports as assigned

    Desired Candidate Profile

    • Bachelor Degree in related field with work experience.
    • Bachelor's degree in business administration or a related field.
    • Previous experience as a secretary or administrative assistant.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal skills.
    • Proficiency in Microsoft Office and other relevant software.
    • Attention to detail and problem-solving abilities.
    • Ability to prioritize tasks and work under pressure.
    • Professional and friendly demeanor.
    • Discretion and confidentiality.
    • Ability to work independently and as part of a team.
    • Should have minimum 2 years of experience in same field
    • Proven experience working as a Secretary required
    • Proficient in computer technology especially Microsoft Office applications
    • Excellent verbal and written communication skills
    • Strong customer service and social skills
    • Exceptional organizational and time-management skills
    • Follows instructions clearly and accurately within a timely fashion
    • Proactive and enthusiastic about delivering positive results

    Keyword: Secretarial Skills,Secretary
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