Secretary with Sales Coordination in Dubai - United Arab Emirates (UAE)

Job Summary:

We are seeking a highly organized and proactive Secretary with a solid background in sales coordination to provide comprehensive administrative support and assist the sales team in daily operations. The ideal candidate will ensure smooth communication between sales, clients, and internal departments, manage schedules, and handle sales documentation to enhance team productivity and customer satisfaction.

Key Responsibilities:

Administrative & Secretarial Duties:

• Manage executives’ and sales team’s calendars, schedule meetings, appointments, and follow-ups.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare, format, and distribute sales reports, presentations, and documents.
• Maintain and organize confidential files, records, and sales documentation.
• Coordinate travel arrangements and logistics for sales staff as needed.
• Assist with preparing meeting agendas and taking minutes.

Sales Coordination Support:

• Act as a liaison between sales, customers, and other internal departments to facilitate smooth sales operations.
• Assist sales representatives with order processing, follow-ups, and delivery schedules.
• Monitor and track sales orders, quotations, and contracts ensuring timely completion.
• Support the sales team in preparing proposals, price lists, and promotional materials.
• Update and maintain customer databases and CRM systems.
• Help resolve client inquiries and provide information about products/services.
• Monitor sales metrics and generate routine sales performance reports.

Qualifications:

Education & Experience:

• Minimum Diploma or Bachelor’s degree in Business Administration, Marketing, or related field.
• Proven experience (2+ years) as a Secretary or Sales Coordinator, preferably within a sales-driven environment.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM software and sales tracking tools is a plus.
• Attention to detail and problem-solving mindset.
• Ability to work under pressure and meet deadlines.
• Discretion and confidentiality in handling sensitive information.

Personal Attributes:

• Proactive, self-motivated, and reliable.
• Customer-focused with a professional demeanor.
• Team player with the ability to collaborate across departments.