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    Administrative Officer / Coordinator jobs in NAFFCO FZCO in Dubai - United Arab Emirates (UAE)

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    Administrative Officer / Coordinator in Dubai - United Arab Emirates (UAE)

    Experience: 1 - 6 yrs. | Opening: 1
    Education:Any Graduation
    Nationality: Any Nationality
    Industry Type:Industrial Products / Heavy Machinery
    Salary: AED 3,000 - 3,500 ($811 - $946)
    Functional Area:Administration Aug 17,2025

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    Job Description

    • Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
    • Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
    • Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
    • Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
    • Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
    • Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
    • Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
    • Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
    • Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
    • Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

    Desired Candidate Profile

    • Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.
    • Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.
    • Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.
    • Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.
    • Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.
    • Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.
    • Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.
    • Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.
    • Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.
    • Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.

    Keyword: Operations Coordinator,Administrative Specialist,Administrative Assistant,Administrative Support,Project Coordinator,Technical Coordinator,Sales Coordinator,Coordinator Operations,Office Coordination
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